Staff MacBook Email #2

All, A few weeks ago, I sent an email regarding our plan for upgrading all staff MacBooks this summer. I wanted to provide some further guidance and some steps you can begin to take to plan for this changeover.

1. As I shared earlier, we are not planning to install Microsoft Office of our staff devices, unless there is an instructional need. An example is our secondary math curriculum at Point and the HS requires that use. An application type process will be shared in the upcoming weeks with you for requesting this. In preparation for this change, we have created steps you can take to begin to move Microsoft Office files over to Google Drive. Here's directions on how to do that: https://docs.google.com/document/d/1x-33PVroyghpOESOertOPWfaxcqbSdIctRUXUnv7RH0/edit

2. Many of you have shared how you currently use Mimio technology in your classrooms, whether that be a Mimio tablet or their whiteboard technology. This technology is old and their company has not kept up with current technology. The software for these devices does not work on the newest versions of Mac OS. The company says that they are working on a solution, but we are not confident that it will be up and running anytime soon. For those of you who've reached out with this concern, please keep looking for solutions. We haven't identified anything that will "convert" the Mimio "stuff" to other platforms, so no matter what re-creation of the material will probably be necessary. Please work with building or district level instructional supports to see what might work. I will say, at this time the Technology department is not in a position to purchase replacement technology, so IF things are identified we'd need to look to building level funds to make those purchases. If there are specific items that you'd like to discuss further, please let me know! More information will continue to come around this!

Comments

When I leave the district - Using Google Takeout

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Shared Drives - when folks leave our district

At this time of year, we see some staff leave our district. We know that happens for a variety of reasons, spouse job change, moving to administration, etc... In preparation for that, I'd like to send a friendly reminder about shared Google Docs. When a staff member leaves our district, we suspend their Google account. This usually happens after our last teacher contract day or when we are notified of the staff member leaving the district over the summer. When the account is suspended, users will be able to access all shared documents with that person's account as normal. One year after the account is suspended, the account is then deleted. Then all documents will be deleted that the user owned. Other users will no longer be able to access those shared documents. One way to work around this issue of losing shared documents is to create Shared Drives . These change ownership of documents to our domain rather than just a user. By adding multiple users to the shared drive, m

Personal Device and Personal Accounts

We have received some recent guidance regarding personal cell phone use from Matt Carver, Legal Council for School Administrators of Iowa that we felt would be beneficial to pass along to you. LINK TO ARTICLE (NOTE ARTICLE IS ON PAGE 4). Please know that although this article is directed toward school administrators, it applies to ALL school employees . One key point that I want to reiterate is this paragraph below: "Does this mean that all communications between school employees or representatives are subject to public records requests? NO. Again, consider if the communication is about official business. If the communication does not relate to the employee or board member carrying out their official duties or making a decision about the school district, a student, or another employee, then it is unlikely the communication is subject to a request. Remember that public employees have constitutionally protected rights to speak on matters of public concern in their personal li

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